Daniel Town Council Work Meeting
Monday November 2, 2020 @ 6 PM
Wasatch County Service Complex,
55 S 500 E, Conference Room B
Heber City, UT 84032
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Town Council Quorum: Mayor Chip Turner, Council members: Eric Bunker, Merry Duggin, John Glodowski and Stefanie Grady. Clerk Mary Snyder present.
Member of public: Shelly Bunker(Town Water Secretary), Ryan Taylor (T-O Engineers), Amelia Pays (T-O Engineers), Mel McQuarrie, James Dahl, Susan Kohler, Steve Webb, Jalayne Bassett, Samantha Moll, Tim Pack
The meeting was called to order at 6:02 PM by Mayor Turner.
1) PUBLIC COMMENT:
Tim Pack attorney for David Gebo property owner at 1690 W 3000 S, issued a verbal complaint regarding Mr. Bunker’s use of their property. Mr. Bunker’s property is zoned commercial but they are using the property for residential use with no prevision in the Town Code to do so. Mr. Gebo is requesting to have an independent, non-bias person appointed to address the code enforcement issue presented. Mayor Turner stated that it is noted.
Went out of order to accommodate the guidelines set by Wasatch County to hold a meeting in person and hear the applicants that were present.
2) DISCUSSION OF WEBB SUBDIVISION, POSSIBLE EXTENSION:
Mel McQuarrie is present to represent the Webb Family Trust in requesting an extension of their application. He believed that everything has been addressed per the prior requirements. Ryan Taylor stated that he believes there were a few small remaining items that were outstanding such as a letter from the irrigation company on easements. Susan Kohler respectful asked for the council to consider refunding the reapplication fee that was just recently submitted to T-O Engineers. Mayor Turner stated that this would be taken into consideration. Council member Bunker stated that per Town Code this is expired and according to State code, this will need to go back to Planning Commission before Council could approve. Mr. McQuarrie stated that he would like to make sure that they take their time and make sure that items are addressed. The applicants have requested a date to be seen again with Planning Commission and will be on the agenda for November 18, 2020.
3) DISCUSSION OF CDBG GRANT:
Ryan Taylor stated that the highest priority is the Storm Haven sewer system. This project would consist of moving the existing line between the two septic tanks, in which the line would be upgrade with an 8” line and moved into the roadway. The priority would be to replace the most critical issues first depending on the funds the Town may receive, knowing that the overall system needs addressed. Mr. Taylor provided a project analysis. The town will need to move forward in the process by holding a public hearing on the matter.
Council member Duggin made a motion to hold a public hearing on December 7, 2020 at 6PM to present the CDBG project, seconded by Council member Grady. FOR: Mayor Turner: Council members, Bunker, Duggin, Grady and Glodowski.
4) DISCUSSION OF TRAFFIC CONTROL/ROAD ISSUES: TRAFFIC SPEED BUMPS
Ryan Taylor stated that he did research on the cost on the cameras and the cheaper ones are around $2500 each, but the one that is recommended by transportation are around $5000.00 each. The $5000.00 includes the purchase of the equipment and software, but there would still need to be someone such as T-O Engineers to create a report at an additional cost. The camera will measure both directions of travel, up to three lanes of travel, as well as vehicle sizes based on length. It is approximately the size of a game camera that is GPS enabled and the data is stored on SD cards. T-O Engineers is looking to purchase a camera for renting and provide studies which would run about $5000.00.
Mr. Taylor stated that his recommendation is to put it up and leave it up. Start with an area that is known for issues such as Little Sweden, 3000 South, intersection of Daniels and 3000 South, leave it in place for a span of a week or two to gather data and then move to another problem area. Then place the camera in areas such as Teancum, Big Hollow Road to see what the data provides. This would provide future data in years to come to compare.
Council member Glodowski made a motion to purchase a $5000.00 unit to collect data for a traffic study, seconded by Council member Grady.
Further discussion, Council member Bunker inquired about the fees to generate the reports would be around $5000.00 if T-O Engineer were contracted. Mr. Taylor stated that it would depend if the proposal included them to move the equipment, which could impact the fees. The processing would be approximately $1000.00 to create spreadsheets.
Motion stands: Mayor Turner called for the vote. FOR: Mayor Turner, Council members: Bunker, Duggin, Grady and Glodowski.
5) DISCUSSION OF DANIEL IRRIGATION:
No representative for Daniel Irrigation was present for the meeting. There was a 12- page agreement presented to Daniel Irrigation back months ago and the Irrigation company presented red-line agreement back to Council. Council member Bunker stated that a possible solution would be to make all lines property of the town. The Town would be responsible for blue stakes, placement, maintenance, etc. allowing the town to have the control of the placement.
Council member Duggin made a motion to continue discussion upon review of the contract, seconded by Council member Glodowski. FOR: Mayor Turner, Council members: Bunker, Duggin, Grady and Glodowski.
6) ENGAGEMENT LETTER OF GILBERT AND STEWART TO PERFORM FY2019/2020 AUDIT:
Council member Glodowski made a motion to accept the engagement letter to perform the FY 2019/2020 audit, seconded by Council member Bunker. FOR: Mayor Turner, Council members Bunker, Duggin, Grady and Glodowski.
7) DISCUSSION/POSSIBLE APPROVAL OF SUPPORTING POLICE OFFICERS/FIRST RESPONDERS RESOLUTION:
Council member Glodowski made a motion to approve the Police Officer/First Responder resolution DR 2020-11-02 A, seconded by Council member Grady.
Council member Bunker had a recommendation to change wording to say “including” so it’s directed to Law Enforcement and First Responders. Council member Duggin stated that the original idea was geared towards Law Enforcement and showing support. Council member Bunker made the recommendation to increase the original $25,000.00 to $35,000.00.
Motion stands, called for the vote. FOR: Mayor Turner, Council members Bunker, Duggin, Grady and Glodowski.
8) DISCUSSION OF CARES ACT FUNDS & POSSIBLE ALLOCATIONS:
Council member Duggin has applied for the third tranche of funds. She has spoken with Battalion Chief Provost and they are still in need of additional purchases of equipment as they have also been able to purchase an additional ambulance. The Council will work through emails regarding acquisition of items.
9) DISCUSSION OF PUBLIC EMPLOYEE POSITION:
The recommendation was made to work through email to finalize the job description by Sunday, November 8, 2020, so that the position can be put out for interest. Mayor Turner stated that he had an individual that has come to him and expressed interest.
Council member Glodowski made a motion to work via email to finalize a job description by Sunday, November 8, 2020; seconded by Council member Grady. For: Mayor Turner, Council member Bunker, Duggin, Grady and Glodowski.
10) BUSINESS LICENSES: None were presented
11) DANIEL MUNICIPAL WATER
Shelly Bunker stated that there have been several home closings recently that she has been able to collect past due accounts. She stated that it would be very helpful for her to get a scanner, because she is needing to send documents to the title companies for these closings. Also, she had approximately 30 past dues accounts, in which all but 7 have brought current. The remaining accounts, Gary Walton (water Manager) has delivered a shut off notice for November 10, 2020.
12) STORM HAVEN WATER:
Shelly Bunker stated that the same has been occurring with closing for Storm Haven.
13) APPROVAL OF MEETING MINUTES: October 5 & 21, 2020
Council member Duggin stated that for the quorum, she needs to be added, in which Clerk Snyder has already fixed for the pending approved minutes.
Council member Duggin made a motion to approve the October 5, 2020 minutes with the correction mentioned, seconded by Council member Bunker. FOR: Mayor Turner, Council members Bunker, Duggin, Grady and Glodowski
Council member Duggin stated that for the quorum, she needs to be added, in which Clerk Snyder has already amended for the pending approved minutes.
Council member Bunker made a motion to approve the October 21,2020 minutes with the referenced correction, seconded by Council member Duggin. FOR: Mayor Turner, Council member Bunker, Duggin, Grady and Glodowski.
14) RECORDERS OFFICE: Warrants Approval
Council member Glodowski made a motion to approve the October 2020 warrants with the addition of the $35,000 to the Wasatch Fire District CARES Funds Act, seconded by Council member Duggin. FOR: Mayor Turner, Council members Bunker, Grady, Glodowski. Abstained: Council member Duggin.
Council member Bunker stated that the Town has filed a motion of partial summary judgement on the Rex Reeder lawsuit.
15) POSSIBLE CLOSED SESSION: No closed session was held.
Council member Duggin made a motion to adjourn, seconded by Council member Grady. For: Mayor Turner, Council members Bunker, Grady, Duggin and Glodowski.
Meeting adjourned at 8:25 PM